After managing social distancing restrictions for the past few years, employees and companies are realizing that it may be more beneficial to forgo a traditional office environment altogether. While some companies prefer a remote work structure, others may prefer a hybrid work model during which employees split their time between the office and their homes.
Whether you choose to implement a hybrid or remote work model, making these changes requires strategic planning and clear communication throughout the entire process. Each component of your company’s work model should remain flexible so that you can make adjustments as needed to accommodate unforeseeable changes in the future. If you’re interested in implementing a hybrid or remote work model this year, heed the advice below for a smooth transition to an improved work environment.
Acquire an Adequate Amount of Funding
Transforming your entire business model is no simple task, and most companies will require additional funding to successfully transition into a remote or hybrid work model. While some investors may doubt the viability of remote work, forward-thinking investors understand that embracing remote and hybrid business models opens the door to better opportunities.
The most successful VCs aren’t concerned about whether or not your business is remote. They are concerned about their return on investment and they also understand that strongly opposing remote work will severely limit their investment options. Furthermore, VCs understand that founders are interested in pivoting their operations towards the most profitable business model at a moment’s notice, even if that means implementing a remote business model. Experienced VCs will provide funding for businesses that they believe are profitable.
Dissolve Any Unneeded Offices or Facilities
While your organizations may require additional funding to successfully transition to a remote model, consider the amount of capital you will save through the implementation of remote work policies. Upon dissolving unnecessary office buildings or other facilities, companies can easily reduce the overhead expenses that in-office employees require. Studies show that companies which had their employees working remotely for half of the work week were able to save $11,000 per employee.
After assessing the amount of physical office space that is necessary for daily operations, you can begin to evaluate your options. If you’re interested in dissolving your physical facilities before the end of your lease, ensure that you have permission to terminate a commercial lease early. Some companies choose to renegotiate their lease and downsize in order to reduce operating expenses, while others choose to repurpose their space so that they have the option to use it if the company expands in the future.
Acquire Hardware and Software Tools to Support the Workflow Shift
For an effective remote workforce, you’ll need to ensure that your employees have access to tools that facilitate a smooth transition from in-office work. Consider investing in the following technologies to thrive in the digital workplace:
- Cloud integration is one of the most important features that a remote office can use. Most people believe that cloud technology is simply for storage, but in reality, cloud integration is vital to a productive remote work environment. Work with a team of IT experts to create a high-quality remote work environment for your staff.
- Remote Access VPNs allow remote employees to access your company’s online resources from the safety of a completely private network. This allows employees to access company information from any location while ensuring that your network remains free of viruses or malware.
- Team Management Software is essential for digital collaboration in a remote environment. Your staff may be working in completely different locations and time zones, but advanced team management software ensures that all employees can easily keep track of their assignments. Furthermore, remote team management software facilitates effective collaboration and supports your team-building efforts.
Establish New Policies for an Updated Work Model
Whether employees are working a few times a week or every day, your company must implement new policies to support this digital environment. The transition to remote work often leaves employees with confusion and quite a few questions for your HR department. However, the right work-from-home policy ensures that the staff and employer understand their expectations. When creating a work-from-home policy, address the following concerns:
- How Often Can Employees Work From Home?
- How Should Staff Communicate with Each Other?
- What Equipment Should Employees Use?
- What Are the IT Security Expectations?
- How Will Managers Evaluate Performance?
Clear, concise policies regarding your new work model will set your entire team up for success, and dissipate any burgeoning confusion early on. Moreover, company leaders will have the tools necessary to effectively manage workers at each level of your organization.
Educate Your Staff About Your Changing Work Model
Studies show that by 2025 there will be an estimated 36.2 million remote workers, which is more than twice the amount there was before 2020. As this work style becomes more common, employees and companies will need to adjust. After you have all the details in order for your company’s transition to remote work, you’re ready to educate your staff about any changes to the business’s structure.
Consider creating engaging instructional videos and presentations to ensure that your employees remain informed every step of the way. Some may be more resistant than others to these big changes, but by ensuring that your staff is well prepared for this transition, your company will be able to offer them much-needed support and guidance.
Fahad Alrajhi Group
Whether your business is well-established or just getting off the ground, soon, it may be time for you to seek the assistance of qualified investors and take your business to new heights.
Is your business prepared to transform? If you’re seeking venture capital, consider contacting Fahad Alrajhi Group.
Fahad Alrajhi Group seeks to endorse a culture of entrepreneurship and invest in business ideas that radically impact society while diversifying regional economies. If you have an exciting business in alignment with our values, contact us today to find out how we can help make your vision a reality.